August - September 2024
Dashboard Pembimbing.id - Academic Mentoring Platform
Dashboard UI supporting academic mentors in task assignment and progress tracking.
FigmaAdobe IllustratorAdobe Photoshop
Project Overview
Pembimbing.id is a dedicated academic mentoring dashboard designed to streamline the thesis supervision process for universities. Often, the thesis journey is plagued by lost emails, missed deadlines, and disorganized feedback. I designed this platform to bring order to the chaos, providing a centralized workspace where Lecturers can manage multiple students and Students can visualize their path to graduation.\n\nMy focus was on Information Architecture and Interaction Design. I analyzed the real-world workflows of professors and redesigned them into a digital format. The dashboard features a Kanban-style task board for tracking thesis chapters (Draft -> Review -> Approved), a unified feedback stream that keeps comments attached to specific document versions, and an automated calendar that syncs deadlines. This system shifts the focus from 'managing files' to 'mentoring students', improving the quality of academic guidance.
Role
UI/UX Designer & Interaction Architect
Timeline
August - September 2024
Tools
Figma, Adobe Illustrator, Adobe Photoshop
Key Responsibilities
Impact & Results
- ~65% improvement in mentor task management efficiency
- Reduced mentee communication time by 40%
- ~90% mentor satisfaction with new interface
- Increased platform usage by 55%
Challenges
The Challenge
The main challenge was accommodating the widely varying styles of mentorship—some professors are hands-on, others are hands-off. The UI needed to be flexible enough to support strict workflows without feeling bureaucratic.
Problem
Academic mentoring is often managed through a messy mix of WhatsApp, email, and Google Drive. This fragmentation leads to students missing feedback and lecturers losing track of which draft they were supposed to review.
Fragmented channels
Feedback delivered via WhatsApp chat is easily lost and hard to reference later.
Version control chaos
Filenames like 'Final_Final_v3.docx' confuse both students and mentors.
Lack of progress visibility
Students often feel stuck because they don't know 'what comes next' in the process.
Administrative burden
Lecturers spend more time searching for files than actually reading and grading them.
Solution
Pembimbing.id brings the entire process under one roof. I designed a dashboard where the status of every chapter is visible at a glance, and communication is contextual—threaded directly to the work being discussed.
Contextual feedback
Comments are pinned to specific document submissions, so context is never lost.
Visual progress roadmap
A timeline view that shows students exactly where they are: 'Chapter 2 Approved, Chapter 3 Pending'.
Smart notifications
Alerts that nudge users only when action is needed (e.g., 'New Draft Uploaded'), reducing noise.
Document archive
A structured repository where every version is saved automatically, solving version control issues.
Process
The Journey
Workflow Discovery
Interviewed 5 lecturers and 10 students to map out the 'Happy Path' and 'Pain Points' of the thesis process.
Dashboard Wireframing
Created low-fidelity layouts to test different ways of organizing multiple students without clutter.
Visual System Design
Developed a clean, professional UI kit that prioritized readability for long-form reading sessions.
Usability Testing
Observed lecturers using the prototype to grade a mock submission, ensuring the flow was intuitive for non-tech-savvy users.